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ACCESS ADMINISTRATION HELPER

 

Safety Net Security, Trail Operations, Trail, BC Canada

 

 

 

Job title:                               Access Administration Helper

 

 

 

Job Type/Status:              Temporary casual, part-time

 

 

 

Wage / Salary:                   As per Safety Net Security compensation structure

 

 

 

Safety Net Security is looking for helper to assist Access Administrator during the major plant shutdown in fall 2018. Reporting to the Security Manager, Access Administration office works independently and is relied to provide services in various aspects of industrial site access to Teck Metals Ltd. Trail Operations.

 

 

 

Overview

 

 

 

The Access Administration Helper will work closely with the Access Administrator. The helper will be required to both take direction and work intuitively to support the completion of the department’s goal and objectives in a professionally and culturally appropriate manner. The helper will be trained to do various ranges of tasks. The helper will be providing and handling all daily business in the absence of the Access Administrator. This position requires the ability to prioritize and to balance high volume work load and under strict deadlines while exchanging information and interacting with internal and external individuals and groups.

 

 

 

The hours will vary from zero to 40 hours per week.

 

 

 

Successful candidate must provide a criminal record check.

 

 

 

A current and active class 5 driver’s licence.

 

 

 

Responsibilities – Activities and Tasks

 

 

 

Duties and responsibilities may include but not limited to

 

 

 

·         Maintain records of general site safety orientations, general inductions statistics, access cards distributions, card access level changes, access card activity, lay-off and hire notices, add and update worker profiles and site access,

 

·         Compiling daily, weekly, and monthly reports submitted to Security Manager for human resources.

 

·         Being familiar and keeping up-to-date of site access requirements.

 

·         Create, maintain, and update spreadsheets used to keep records of activities.

 

·         Actively participates in planning sessions.

 

·         Work cooperatively with all groups to support the achievement of work plan activities designed to achieve identified goals and objectives.

 

·         Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging systems

 

·         Performs clerical function.

 

·         Understands and adheres to all Teck Trail Operations documented policies and procedures.

 

 

 

Special Skills Requirements (Core competencies)

 

 

 

·         Ability to handle sensitive and confidential information.

 

·         Detail oriented and ability to multi-task.

 

·         Effective interpersonal and communication skills and able to build and maintain strong relationships amongst clients.

 

·         Ability to work independently in a high stress environment with strict deadlines.

 

·         Able to manage multiple priorities simultaneously in a fast paced environment.

 

·         Quick learner and able to learn new programs and systems.

 

·         Able to work within a busy and often distracting work environment.

 

·         Strong team building and relationship skills.

 

·         Strong organizational and interpersonal skills.

 

·         Courteously receive all visitors in professional manner.

 

·         Proactive, action oriented, solutions oriented, and results driven.

 

·         Strong analytical and problem solving skills.

 

·         Self-motivated and be able to produce high quality results.

 

 

 

Knowledge and Experience Requirements

 

 

 

·         Completion of related post-secondary education in administration.

 

·         Completion of a two (2) year Business Administration diploma or equivalent education and training with two (2) year office administration experience preferred.

 

·         Minimum one (1) year Office Administration certificate and equivalent education with 3 years or more office administration experience.

 

·         Excellent organization skills with proven attention to details.

 

·         Knowledge of JDE systems and EntraPass Global (Kantech) preferred.

 

·         Strong computer skills with prior experience in Windows operating from version 7 and 10 and Microsoft Office suite (Word, Excel, Power Point, and Outlook) from version 2007.

 

·         Working knowledge of Windows keyboard commands.

 

·         Effectively expresses ideas and conveys information in business writing, conversations, and interactions with others.

 

·         Experience and working knowledge in an office environment

 

 

 

Please review application instructions before applying.

 

 

 

Interested applicants are invited to submit a cover letter and resume via email, by July 7, 2018, to

 

 

 

Access Administration Office

 

Teck Metals Trail Site Access

 

Safety Net Security – Trail Operations

 

trailsiteaccess@teck.com

 

 

 

Attention:  

 

 

 

Safety Net Security Ltd. thanks all applicants for their interest and advises that only those selected will be contacted for further consideration.

 

Town: Trail, BC